From: Cylvia Hayes
Sent: Tue Dec 09 11:39:11 2014
To: ROWINSKI Mary E * GOV
Subject: Re: Janitorial Services - Governor's Residence - suggestions for timeline
Importance: Normal
OK, if possible I'd like to be at the conference on the 2nd (is this an in person or phone conference?). If it won't work for me to attend in person, I want the phone numbers of both Patrice and Nancy. Also would be nice to send them a gift afterwards.
Thanks,
C
Cylvia Hayes
First Lady
State of Oregon
503.378.3111
From: ROWINSKI Mary E * GOV <Mary.E.ROWINSKI@oregon.gov>
Date: Tuesday, December 9, 2014 11:35 AM
To: Cylvia Hayes <cylhayes@gmail.com>
Subject: FW: Janitorial Services - Governor's Residence - suggestions for timeline
C – FYI regarding housekeeping.
Too much info, but I’ve highlighted the gist of it.
From: BINDLEY Laura M * DAS
Sent: Thursday, December 04, 2014 10:40 AM
To: GENGLER Randy * DAS
Cc: ROWINSKI Mary E * GOV
Subject: Janitorial Services - Governor's Residence - suggestions for timeline
Hi Randy,
I was looking at the timeline of getting this contract started, and with Josh’s health issue and your agreement that services can begin in January, this is what I propose:
December 31 is actually the last Wednesday of the year. Have the current contractor (Heavenly Housekeeping) do their normal weekly service
Let the new year holiday pass. On January 2, 2015, call them and invite them in for a conference to let them know that their services will not be needed any longer. Answer their questions (if any). A nice thank you for your many years of service could be nice.
I’ve copied Mary on this because she has indicated they would like to be there or be included when they are told their services are no longer needed, because they have been performing custodial services with the Governor’s Office for so long. So Mary, this is just an FYI of a suggested way. We haven’t set anything on the calendar yet.
I’m working with Carol on the final edits for the contract, and am waiting to hear from Josh on a couple of questions. I wanted to get this in front of you so we can begin to prepare.
The proposal is to have TVW, Inc. begin services on January 7th, 2015 – the first Wednesday of the year.
Josh is working on getting the pricing for the deep clean, as well as the individual prices for the “additional” as requested services.
And then I’ll need to run everything by Darvin for his approval.
Any questions or comments?
Please let me know what you think.
Thanks!
Laura
_____________________________________________
Laura Bindley,Procurement & Contracts Specialist
Department of Administrative Services
Enterprise Asset Management Division
Planning & Construction Management Services
1225 Ferry Street SE, U100, Salem, OR 97301-4283
Desk: 503-378-5283
Cell: 503-385-5910
Email: laura.bindley@oregon.gov
Change is inevitable … but chance favors the prepared mind.